Welcome to the Privacy Policy of Cerberus Data Protection Services (“Cerberus DPS”). We are committed to protecting your personal data and complying with the General Data Protection Regulation (GDPR) and the Cyprus Processing of Personal Data (Protection of the Individual) Law of 2018 (Law 125(I)/2018). This policy outlines how we collect, use, and protect your data when you interact with our website. By using our website, you agree to the terms outlined in this policy.
This Privacy Policy applies exclusively to personal data collected through our website (www.cerberusdps.com) and does not govern data collected through other channels or methods of interaction with Cerberus DPS.
1. What Data We Collect
We collect personal data only as necessary for the operation of our website (www.cerberusdps.com) and for communication purposes. This includes:
Cookies:
- Essential Cookies: Necessary to ensure the proper functionality of the site, such as maintaining session security, enabling basic features, and remembering user preferences.
- Optional Cookies: Require user consent and may include IP addresses, browser type, and session data. These help improve website functionality and user experience.
Cookie preferences can be managed through the cookie settings icon at the bottom of your screen.
Contact Form Data:
- Name (required)
- Email (required)
- Phone (optional)
- Company Name (optional)
- Message (required)
This data is collected voluntarily for communication purposes only.
Usage Data:
Collected automatically to analyze website performance, such as page visits, session duration, and user interactions to help improve the website and enhance user experience.
2. Data Controller
Cerberus DPS is the Data Controller for personal data collected via this website.
For inquiries regarding data protection, please contact us at info@cerberusdps.com.
3. Legal Basis for Processing
We process personal data based on the following legal grounds :
- Consent: When you voluntarily provide personal data or accept cookies.
- Contractual Necessity: To fulfill any inquiries or communication with you.
- Legal Obligation: To comply with legal and regulatory requirements.
- Legitimate Interests: To ensure the security and functionality of our website.
Our processing activities are based on the legal grounds outlined in Article 6 of the GDPR, which include:
- Your consent for data voluntarily provided.
- The necessity of processing to fulfill a contractual obligation or respond to your inquiries.
- Compliance with legal obligations.
- Our legitimate interests in ensuring the security and functionality of our website.
For any inquiries regarding data protection, please contact Cerberus DPS (info@cerberusdps.com) directly. Additionally, you can contact the Commissioner for Personal Data Protection in Cyprus at commissioner@dataprotection.gov.cy.
4. How We Use Your Data
The data we collect is used for the following purposes:
- Website Functionality: Ensuring the secure and efficient operation of the site.
- Communication: Responding to inquiries submitted through the contact form.
- Analytics: Improving website performance and user experience by analyzing traffic and user interactions.
- User Experience: Remembering your preferences and tailoring the website to your needs.
5. Data Sharing
We do not sell, rent, or share your personal data for marketing purposes. Your data may be shared with third-party service providers (Data Processors) for the following reasons:
- Hosting Services: To maintain the website’s functionality.
- Technical Support: To address operational issues.
All third-party processors are carefully selected and contractually bound to comply with GDPR, maintaining strict confidentiality.
6. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy, unless otherwise required by law. Data submitted through the contact form will be retained until it is no longer relevant or necessary for communication purposes.
7. How We Protect Your Data
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, use, or disclosure. These measures include encryption, secure storage, access controls, and regular audits to ensure GDPR compliance. We also ensure that any third-party Data Processors adhere to the same standards.
8. Incident Response Policy
In the event of a data breach involving website data (e.g., contact form submissions or cookies), Cerberus DPS will:
- Notify the Cyprus Data Protection Commissioner within 72 hours of becoming aware of the breach.
- If a detailed report is required, it will be submitted within the relevant timeframe set by applicable laws. The report will include the nature of the breach, the affected data, and any corrective actions taken.
- Identify the individuals whose data has been affected and if the breach poses a high risk to their rights or freedoms notify them without undue delay, providing relevant information about the breach as required.
If the data breach does not pose a significant risk to the rights and freedoms of the individuals involved, notifications to affected individuals may not be necessary.
9. Children’s Data and Other Sensitive Information
- We do not knowingly collect data from individuals under the age of 18. If any personal data from minors (e.g., through the contact form) is voluntarily submitted, it will only be processed for the specific purpose of the request and handled with heightened precautions. We do not encourage or require the submission of personal data from minors via the contact form.
- Similarly, we do not encourage or require the submission of sensitive personal data (e.g., health information, racial/ethnic origin, or other special categories of data under Article 9 of GDPR) via the contact form. If such data is submitted, it will only be processed strictly for the purpose of your inquiry and treated with the highest level of confidentiality and security.
If you believe sensitive data has been submitted inadvertently, please notify us immediately at info@cerberusdps.com for prompt correction or deletion.
10. Your Rights
Under the GDPR, you have the following rights:
- Right to Access (Article 15): Request access to your personal data held by us.
- Right to Rectification (Article 16): Request correction of inaccurate or incomplete data.
- Right to Erasure (Article 17): Request deletion of your data under specific circumstances.
- Right to Restriction of Processing (Article 18): Request that we limit how your data is processed.
- Right to Data Portability (Article 20): Request your data in a structured, machine-readable format.
- Right to Object (Article 21): Object to the processing of your data, including data collected via cookies.
To exercise these rights, please contact us at info@cerberusdps.com. We will respond within one month, as required by GDPR, typically within one month.
11. Cookies and Tracking Technologies
Cookies are small text files stored on your device when you visit our website. Our website uses cookies and similar technologies to enhance your browsing experience. Essential cookies are necessary for website functionality, while additional cookies are used only with your consent.
You can manage your cookie preferences through the cookie settings available via the icon at the bottom of the screen, where you can find more information on the cookies we use.
12. Third-Party Services
Our website may contain links to third-party websites or services, such as event registrations or informational resources or payment processing. These are not controlled by us, and we are not responsible for their privacy practices. Please review their respective privacy policies before engaging with them and providing any personal data.
13. Complaint Mechanism
If you have concerns about how we handle your data, we encourage you to contact us at info@cerberusdps.com. We are committed to resolving any concerns in a timely and professional manner.
Additionally, you have the right to lodge a complaint with a supervisory authority. In Cyprus this is the Data Protection Commissioner who can be reached at commissioner@dataprotection.gov.cy. If you are located outside Cyprus, you may contact your local data protection authority.
14. Changes to This Policy
We may update this Privacy Policy periodically. Changes will be published on this page and will take effect immediately upon posting.
Please check this page regularly to ensure you are familiar with the current version.
15. Contact Information
For any questions or concerns about this Privacy Policy, please contact us at:
- Email: info@cerberusdps.com
- Phone: +357 22 81 42 43
